Emergency Food & Shelter Program Application

Phase 39 (FY 2021) and Phase ARPA-R (American Rescue Plan Act of 2021, Section 4007)

United Way of Southwest Wyoming (UWSW) is requesting applications on behalf of the Emergency Food and Shelter Program (EFSP) Local Board for Southwest Wyoming. The purpose of this Request for Applications (RFA) is to identify nonprofit organizations and local government agencies, known as Local Recipient Organizations (LROs), to provide services for EFSP Phases 39 and ARPA-R.

The EFSP Local Board and its designated representatives reserve the right to amend or modify the requirements of this RFA as necessary and to negotiate with applicants regarding services and costs, as well as to cancel, in part or in its entirety, this RFA if it is in their best interest to do so. This RFA does not commit the EFSP Local Board to award a contract or to pay costs incurred in response to this request.  Agencies should be aware that EFSP funding from one year to the next is neither automatic, nor guaranteed. Applicants must not regard EFSP funding as part of their annual operational funding base, but as supplemental funding to meet specific emergency needs.

Incomplete applications will be considered ineligible. Only complete applications will be reviewed. Applications are due September 21, 2022 by 5:00 p.m.

Funds Available

Phase 39

ARPA-R

Fremont County

$21,000

$26,500

Lincoln County

$7,450

$9,650

Sublette County

$4,550

$7,250

Sweetwater County

$17,315

$53,518

Uinta County

$8,750

$13,700

 

All agencies applying for EFSP funds must provide their DUNS number and FEIN in their applications. Failure to provide these numbers will prevent or delay the release of funds to agencies.

  • Data Universal Numbering System (DUNS) Number:  DUNS numbers are issued by Dun & Bradstreet (D&B) at no cost.
  • Federal Employer Identification Number (FEIN):  FEIN numbers are issued by the Internal Revenue Service (IRS) at no cost.

Any nonprofit, faith-based or local government agency that provides food and shelter services may apply for funds. Current or former EFSP participation is not required for participation.

EFSP funds must be used to supplement food and shelter services and may not be used as seed money for new programs. Agencies may receive funds to provide food, shelter and supportive services, including, but not limited to:

  • Food services, such as congregate meals or groceries;
  • Lodging in a mass shelter, or in a hotel/motel or other off-site shelter facility limited to 30-days assistance per individual or household;
  • One month rent or mortgage assistance to prevent eviction or foreclosure;
  • Utility assistance for one month of service for gas, electric and water service; and
  • Supplies, including but not limited to cleaning supplies and small equipment essential to feed or shelter people, not exceeding $300 per item.

The EFSP National Board regulations and the EFSP Local Board policy identify the activities listed below as eligible expenses. Each category is intended to meet specific emergency needs for food and shelter. EFSP funding can be requested to support on or more of the following activities:

  • Emergency Shelter – (Hotel or Motel Vouchers) 

Applications should address helping people who are without resources and experiencing a housing crisis with no appropriate on-site shelter available. Costs must be reasonable. A 30-day maximum stay per person is allowed one time in a twelve-month period. The agreement(s) with the hotel or motel must be included with the application. Failure to include a copy of the hotel or motel agreement(s) will result in the application being declared “incomplete” and not able to move forward.

  • Mass Shelter

Applications should address assisting people who are without resources and experiencing a housing crisis with no means of securing temporary shelter, to include inclement weather shelter, if not in a hotel or motel. Mass shelter is defined as five beds or more in one location. A 30-day maximum stay per person with EFSP funds, per twelve-month period is allowed. A bed night per diem rate is $12.50.

  • Emergency Rent/Mortgage Assistance

Applications should address assisting people with emergency rent or mortgage assistance. The rent/mortgage assistance is limited to one month’s rent or mortgage payment. The LRO should verify that there is evidence the person requesting assistance can resume rent payments to avoid eviction after assistance is receive. A household can only receive assistance one time, per Phase, in a twelve-month period.

  • Utilities Metered/Un-Metered

Applications should address assisting people who need assistance with utility bills. The utility assistance is intended to allow agencies to pay up to one-month billed amount of a metered (electric, gas, water) or non-metered (propane, firewood, coal) utility bill for qualifying clients. Each household may receive this assistance only one time per spending period.

  • Emergency Food

Applications for food should address helping people who are without resources to secure food. Food can be provided through hot/cold meals, distribution of food boxes, bags or sack lunches, or vouchers/gift cards for use at restaurants or grocery stores. The per diem rate (per person) for hot/cold served meals is $3.00.

  • Collaborative, multi-organization/agency applications from a group of service providers serving the same community or communities are eligible for consideration.  These applications should clearly identify the organization/agency, which will serve teas fiscal agent/lead.
  • Applicants should be prepared to assist any qualifying individual or family seeking assistance in their designated County in need of emergency food and/or shelter.
  • Funding is not intended to make up for budget shortfalls or to be considered a separate line item in an annual budget.
  • EFSP funds should supplement an existing project. The funds are not to start new projects or to stop a project from closing.
  • EFSP fund cannot be used to replace federal, state, or city grant contracts.
  • Agencies must be financially able to front all the funding since payment may not come until later into the project.
  • Funding is open to all organizations helping hungry and homeless people and is not intended to solely support Local Board member agencies or local government.
  • Funding service providers are required to comply with local ordinances.
  • Matching funds must be documented and included in the project application.

In order to be eligible for funding under the EFSP, applicants must meet the following criteria:

  • The organization must have a current non-profit status or be an agency of the government.
  • The organization must have provided emergency shelter and/or service programs for at least one year.
  • The organization must have a Federal Employer Identification Number (FEIN) or be in the process of obtaining a FEIN.
  • The organization must have Data Universal Number System (DUNS) number issued by Dun & Bradstreet (D&B) and required associated information to EFSP.
  • The organization must be prepared to have EFSP funding directly deposited to their bank account. Except for the first check to newly funded organizations, the National Board will make all payments by Electronic Funds Transfer (EFT) only.
  • Applicants must provide written documentation to show that at least 55% of the total EFSP program budget is from other funding sources in each category. Organizations applying for funding in multiple counties must demonstrate the financial and staffing capacity to service all the areas they are applying for.
  • The organization is not debarred or suspended from receiving Federal funds.
  • The organization may not use EFSP funds as a cost-match for other Federal funds or programs.
  • The organization will not charge a fee to clients for EFSP funded services.
  • The organization must have an accounting system or an approved fiscal agent.
  • The organization must have not received an adverse or not opinion audit.
  • The organization must have a voluntary board if private, not-for-profit.
  • The organization must practice religious non-discrimination. Agencies with a religious affiliation wishing to participate in the program must not refuse services to an applicant based on religion or require attendance at religious services as a condition of assistance, nor will such groups require engagement in any religious preaching in any program receiving EFSP funds.
  • The organization must practice client non-discrimination (age, race, sec, religion, national origin, disability, economic status or sexual orientation).  The organization must express sensitivity to the transition from temporary shelter to permanent homes, attention to the specialized needs of homeless individuals with mental and physical disabilities or illness and facilitate access for homeless individuals to other sources of services and benefits.
  • The organization will ensure its employees, volunteers or other individuals associated with the program will not use EFSP funds to support access to classified national security information.
  • Organizations applying for funding in service sites in more than one county must apply as a multi-region organization and submit one (1) application for all counties served.
  • The organization will spend all funds and close-out the program by the Local Board’s selected end-of-program date and return any unspent funds to the National Board ($5.00 or more; checks made payable to United Way Worldwide/Emergency Food and Shelter National Board Program, 701 North Fairfax Street, Suite 310, Alexandria, VA 22134).
  • The organization is strongly encouraged to collaborate with other organizations to maximize services to clients.

The organization receiving EFSP funding must read and comply with the EFSP Phase 35 Responsibilities and Requirements Manual and the Phase 38 Addendum and the Phase 37 Key Changes and Clarifications specifically the eligible and ineligible costs section.

This page outlines some key operating principles of the Emergency Food and Shelter Program (EFSP).

TH ENTIRE MANUAL MUST BE STUDIED PRIOR TO MAKING ANY GRANT AWARDS OR PROVIDING ANY SERVICES.

  • The EFSP is a restricted federal grant. The manual details eligible program costs on pages 65-74. Expenditures outside these guidelines are strictly prohibited.
  • Program expenditures are limited to food, meals, shelter (either in a mass sheltering facility or a motel/hotel), rent/mortgage assistance, and utility assistance. ALL EXPENDITURES MUST BE PAID FOR BY LRO CHECK, LRO VENDOR ISSUDED CREDIT CARE OR LRO DEBIT CARE PAYABLE DIRECTLY TO THE VENDOR (E.G., GROCERY STORE, FOOD BANK, LANDLORD, UTILITY COMPANY, ETC.)
  • NO CASH PAYENTS ARE ALLOWED WITH EFSP FUNDS. THE NATIONAL BOARD WILL NOT CONSIDER ANY WAIVERS OF THIS GUIDELINE IN PHASE 39 AND PAHSE ARPA-R. (Note: If vendor only accepts cash, EFSP funds may not be used for purchase from that vendor.)
  • Vendors may not be paid until an acceptable vendor-originated invoice has been submitted for payment (e.g., itemized receipt, motel bill, or voucher for eligible expenditure, landlord letter or utility bill). Billing statements that are not itemized or statements showing just invoice numbers are not sufficient documentation.
  • Local Boards do not have the authority to expand National Board guidelines without written approval from the National Board. Matters of interpretation where the Local Board or LRO is uncertain should be referred to the National Board staff.
  • Members of Local Boards must not vote on funding decisions concerning their respective agencies.
  • LRO’s must submit second payment requests to their Local Board chair by the required deadline. Local Board chairs must submit the second payment request to the National Board.
  • The National Board will issue payments by electronic funds transfer (EFT) to funded LROs. The National Board will issue newly funded LROs their first payment once they receive the LROs EFT enrollment form and a copy of a voided check via email, fax or U.S. Mail. 

Application

Organizations Details
Mailing Address:
Address for Service:
County applying for:
Disbarment of Suspension Certificate:
SPENDING PERIOD SHALL BE: November 1, 2021 to April 30, 2023
Categories or Programs for Which Funding is Requested:

 

Categories or Programs for Which Funding is Requested: Phase 39
$
$
$
$
$
$
$
$
$0
Categories or Programs for Which Funding is Requested: Phase ARPA-R
$
$
$
$
$
$
$
$
$0
EFSP Required Documentation
The following items MUST be submitted with this application. Please attach all required documentation to this checklist. If the required documentaion is not included with each copy of the application, the application will be considered incomplete. Incomplete applications and attahcments WILL NOT be reviewed.
Upload requirements
Upload requirements
Upload requirements
Upload requirements
Upload requirements
Upload requirements
Upload requirements

One of the following MUST be included

 

Copy of the most recent financial records (within past 12 months) audited by an independent certified public accountant, if your organization received $750,000 or more from any federal grants last year.
Upload requirements
Copy of most recent annual accountant's review (within the past 12 months) for organizations that received $50,000 - $99,999 from any federal grants last year.
Upload requirements
Organizations that received grants totalling less than $25,000 (within past 12 months) must provide the same completed financial yaer-end reports that they provide their board of directors.
Upload requirements
I certify that the information provided in this proposal is true and correct to the best of my knowledge. I am authorized to submit this proposal on behalf of this organization. I understand that if awarded Emergency Food and Shelter funding, the amount requested may not be the amount awarded, and a contract will be written directly from this proposal, allowing only minor revisions. My organization will comply with all reporting requirements and submit all spreadsheets, final report and documentation by the deadline set by the Local Board.

This question is for testing whether or not you are a human visitor and to prevent automated spam submissions.